How to Write a Report, What are the Preparation Stages?

We are sure that many people have written a report as a result of a project or research in business life or for an assignment or review in school life. The report is actually a text describing the result of the work done and can be written on many different topics. However The answer to the question of how to write a report is not ‘write to your heart’. Because it is a literary form, its writing has certain rules.

Of course, the rules to be followed and the format to be considered will vary depending on why the report is written, but there are still some common points that make the report a report. Even if you are writing for the first time after knowing these points, you will surely see that the text slips away like oil. How to write a report, what are the preparation stages Let’s take a closer look and see the main points you need to pay attention to.

Let’s first understand what it is; What is a report?

Although it is given orally in some areas, it is generally written and therefore the report, also called a manuscript; conveying the results of a project, research, study, or assignment. It can be prepared by one person, or it can be prepared by more than one person.

Some of the most common reporting topics we encounter are:

• Evaluation of the economic situation.
• Evaluation of educational activities.
• Evaluation of scientific studies.
• Evaluation of the effect of a political or political event on the general structure.
• Examination and evaluation of works of art.
• Evaluation of changes or problems in social issues.

Some report types and features:

• annual reports
• weekly reports
• Project reports
• Sales reports
• research reports
• academic reports

Annual reports:

Annual reports are generally a part of commercial enterprises. all business activities during the year. It is a type of report that is briefly described. The purpose of this report is to provide information about the business to business partners, auditors or managers. Information such as website data, sales rates can be included in the annual report.

Weekly reports:

The weekly report is generally prepared to inform a smaller team. During an ongoing job It is prepared for the team members to get information about the ongoing work outside of them and make arrangements accordingly. It can be a one-page short text, or the details of the job can be mentioned.

Project reports:

The project report can be prepared much more frequently and written to share the most up-to-date information. Aforementioned project participants, employees and customers, if any. Prepared to keep you informed of the latest developments. How the project is progressing, when it will end and the changes to be made can be mentioned in this report.

Sales reports:

Sales reports, which we can also call marketing reports, are produced during the sale of a good or service. It is prepared to show the status of the strategy followed. In the sales reports, which are expected to be prepared by using mostly graphics and tables, it can be mentioned how the strategy applied, profit rates and change suggestions, if any, provide a return.

Research reports:

Research reports are made in many different fields and on many different topics. It is written to explain the results of studies and investigations. The subject of investigation, the sources used, the scientific data, the evaluations made and the conclusions reached are clearly shared in the research reports.

Academic reports:

Academic reports are written to share the results of research at undergraduate, graduate and doctoral levels. Spelling and application rules should be observed. Because it is an academic study It should be ensured that it is prepared in the most appropriate way according to the rules of the institution.

Some of the qualifications expected of the person who will prepare the report:

• To be an expert in the subject to be evaluated or to conduct in-depth research.
• To have a good understanding of why the report will be written.
• To do extensive literature review on the subject.
• Make a credible and satisfactory assessment.
• To make the assessment impartially.
• Keeping scientific measures in the foreground.
• To present all opinions, positive or negative, with evidence.
• Clarify the result of the investigation.
• Don’t go into unnecessary details.
• Avoiding misunderstandings.

Sections that must be included in every report:

• A cover with the title of the report and the name of the person who prepared it.
• Table of Contents with content titles.
• Introductory part where the subject is mentioned.
• The Development section where the issue is elaborated, illustrated, discussed and resolved.
• The Conclusion section, where the development section is resolved.
• Bibliography section where the resources used are shared.
• Annexes section where information not mentioned in other sections is shared, if any.

How to write a report? Here are the things to watch out for:

• Be sure to prepare a cover with basic information.
• Be sure to use a Turkish language that complies with the spelling rules.
• Use the A4 paper size page vertically.
• Use Times New Roman, Arial, Courier characters as font, preferably Times New Roman.
• The text should be 12 point and normal, but you can make some parts bold or italic.
• Set the line spacing to 1.0.
• Set the top and bottom spaces as 4.25 cm, and the right and left spaces as 4.35 cm.
• Prepare the text as a single column.
• Base the text in justified form, that is, on both sides of the page.
• Let there be 1 cm spaces at the beginning of the paragraph, but do not leave any spaces after the paragraph.
• Type headings in bold and capitalize only the first letter.
• Subheadings should be written in italics.
• The report is expected to be a maximum of 12 pages, but you can extend the Annexes section as long as you want.
• Note the page numbering.
• Do not divide the words with a line at the end of the line and continue from the bottom line.
• Number and explain tables and figures.

Here are some of the most important points to consider when preparing a report. As we mentioned in the introduction depending on why you are writing the report and to whom you will deliver it There may be changes in the rules you need to apply, but the rules applied in general are determined in this way.

What are the stages of preparation of the report?

• Determine the topic.
• Do a source review.
• Create note cards.
• Set a short and clear title.
• Identify the main headings with numbers 1, 2, 3.
• Identify the subheadings as 1.1, 1.2, 1.3 according to your note cards.
• If there are more subheadings, specify 1.1.1, 1.1.2, 1.1.3.

Common in business and school life how to write a report, what are the stages of preparation, what should be considered We answered frequently asked questions such as: Let us remind you again that report writing rules may vary depending on where you will submit the report.